Reservation Policy and Guidelines
Reserving the Lounge
Please submit your reservation request by using 25 Live. It is recommended that you reserve the lounge at a minimum of two weeks in advance. Please notify us of any cancellations as soon as possible by cancelling your request via 25 Live or emailing ise@risd.edu. Once you submit your request, ISE will receive a notification that includes your event details. We will review your request, and confirm or deny it.
NOTE: The Ewing lounge can only be reserved for 4 hours at a time in order to keep the space available for all who want to use it. If you need to reserve the lounge for longer than 4 hours, email us with your reservation information so that we may figure out the best way to accommodate your request.
If your request is approved, it will be confirmed on 25 Live, and we will add your reservation to the Availability Calendar. Please note that your reservation is not confirmed until it appears on the Availability Calendar!
Visiting a Staff Member
If you wish to meet with a staff member, please email in advance and make sure you receive a confirmation before you come to Ewing.
Access
Ewing operates by card access only, at all times. Please be sure to bring your RISD ID card with you to gain access to the building. Your card will work on the building doors from 6 am to 11 pm.
Note: Public Safety will do a general check-in of the space after business hours.
Facilities Requests
We do not have event staff available or on-call to assist with reservations. It is the responsibility of those booking the space to clean up after themselves. This includes wiping down surfaces and resetting the furniture to the original setup. Any decorations used in the space should remain at a minimum, and must not damage any walls, paint, or leave permanent marks of any kind.
Clean Up
It is your responsibility to keep the space clean. Please be sure to request additional trash cans in your event set-up request to facilities if you anticipate your event producing larger than normal amounts of trash.
Please do not leave any food in the Ewing refrigerator or kitchen. Any food left in the refrigerator and/or kitchen will be disposed of.
Noise
Please be mindful of your noise level.
Furniture
Please put the Ewing furniture back in the position it was when you entered the building. If you have brought additional furniture (or other items), they must be removed at the end of your event. You are responsible for all Facilities Work Order requests.
Audio Visual
There is a large TV that can be connected to laptops to watch movies, play music, display slideshows, or show presentations. You must provide your own laptop. Please be kind to the equipment and treat it with care.
Thank you for visiting Ewing! We look forward to seeing you.